Documents

The learning process may be facilitated if you use various documents. The Documents section of the system allows you to create a repository of files that can be downloaded or viewed online by your Students.

To work with course documents, enter the course and click the Documents icon () in the top course menu. The system will display the list of course folders and documents organized as a tree structure. Each folder or document in the list is characterized by its name, dates when it is available for Students and description.

 

Icon	Name	Step
	Publish	Select check boxes next to the necessary folders and files and click Publish in the bottom menu to make selected folders or documents available for Students. Note: If you choose to publish a folder that contains subfolders or documents, all contents of this folder will automatically become published.
	Unpublish	Select check boxes next to the necessary folders and files and click Unpublish in the bottom menu to make selected folders or documents unavailable for Students. Note: If you choose to unpublish a folder that contains subfolders or documents, all contents of this folder will automatically become unpublished.
	New Folder	Click the New Folder icon to create a new folder or a subfolder.
	New Document	Click the New Document icon to create or upload a new document.
	Delete	Select check boxes next to the necessary folders or documents and click Delete to remove selected items from the repository. Note: If you choose to delete a folder that contains subfolders or documents, all contents of this folder will be deleted.
	Edit	Select a check box next to the folder or document that you want to modify and click the Edit icon in the bottom menu.
	Add a Document	Click the Add a document from the library icon to add a document from the File Library section.
	Move Up	Click the Move Up icon next to the necessary folder or document to bring an item up in the list.
	Move Down	Click the Move Down icon next to the necessary folder or document to bring an item down in the list.

• To view or download a document, click the document name link in the list. Depending on the type of the file, the system will either display the document or will offer it for downloading.
• To save the expanded/ collapsed view of the documents tree, click Save () in the top right corner.

For better organization of your documents you can create folders and subfolders in the documents repository. The folders will be added as a tree-structure allowing you to create a branched hierarchy. The root folder in this structure is always the same – Course Folder.

To add a new folder:

1. Open the Course Home page and click the Documents icon () in the top course menu.
2. On the course home page click the New Folder icon () in the bottom menu. The following form will be displayed:

    

1. Fill out the form fields as described in the following table:

Field	Step
Enter name	Enter the name of the folder or subfolder.
Place in	From the drop-down list select where the folder will be created: - If you select Course Folder, the newly added folder will be added to the root directory; - If you select another folder, the newly added folder will be added as a subfolder in the selected directory.
Publishing	Specify if you want to make a folder and its contents available for Students: - Select Yes to publish the folder and its contents; - Select No to unpublish the folder and its contents. Note: If you choose to make the folder unavailable, all subfolders and files stored in it will become unavailable as well.
Starting Date/Ending Date	If you want to make the folder and its contents available only within a certain period, select check boxes and specify the starting and ending dates of the availability period in the Starting date and Ending date fields. You can use the day, month and year lists or set a required date with the help of the calendar icon (). Note: - If you set only the Starting date, the folder and its contents will become published only after the starting date; - If you set only the Ending date, the folder and its contents will be published only till the ending date.
Description	Enter the description of the folder (and its contents) if necessary. Use the embedded Visual Editor to format the description.

Note: If you want to make the folder available for Students, make sure that: in the Publishing field you selected Yes as a value; in the Starting date and Ending date fields the availability period is specified correctly (if specified).
2. When finished, click Save in the top right corner of the form to add a folder; click Cancel to discard changes and close the form.

To modify properties of an already existing folder:

1. Open the Course Home page and click the Documents icon () in the top course menu.
2. Select a check box next to the folder that you want to modify and click the Edit icon () in the bottom menu.
3. Modify folder properties as described in the Creating New Folders topic.
4. Save changes.
   Note:You can set custom permissions for folders when editing them (Available in Pro version only). Select the user role for which you need to set custom permissions from the drop-down menu and check the boxes corresponding to the actions that users with this role will be able to do with this folder.
   
   Fig. ‘Editing a Folder’ 

The system offers you three options when creating/ uploading documents in the repository:

• Uploading single files that can be later downloaded by your Students.
• Uploading a set of files as one ZIP package (this can be useful if you have a number of HTML documents that are associated with the help of internal links: in this case you will have to specify the Startup file (the file that will be opened first when a student clicks the package link). When the package is uploaded, files are automatically extracted).
• Adding a document that will be visible in the online mode only.

To perform any of the operations mentioned above:

1. Open the Course Home page and click the Documents icon () in the top course menu.
2. On the course home page click the New Document icon () in the bottom menu. The following form will be displayed:

1. Fill out the form fields as described in the following table:

   Field	Step
   Enter name	Enter the name of the document
   Choose a file	Depending on the type of document that you want to add, choose one of the following options: To upload a single document, click the Browse button and specify the path to the file on your computer. To upload a set of files as a package, click the Browse button and specify the path to the package on your computer; select the Upload zip file as CONTENT-package and extract it check box (Note: The system supports only ZIP-packages). To create a document that will be visible in the online mode only, leave this field empty; make sure that you enter the contents of the document in the Description field.
   Place in	From the drop-down list select a folder where you want to save the document. Note: If you select Course Folder, the newly added document will be added to the root directory.
   Publishing	Specify if you want to make a document available for Students: -Select Yes to publish the document; -Select No to unpublish the document.
   Starting Date/Ending Date	If you want to make the document available only within a certain period, select check boxes and specify the starting and ending dates of the availability period in the Starting date and Ending date fields. You can use the day, month and year lists or set a required date with the help of the calendar icon (). Note: If you set only the Starting date, the document will become published only after the starting date; If you set only the Ending date, the document will be published only till the ending date.
   Description	Enter the description of the document (if you choose to add a document for the online mode, enter the contents of the document here). Use the embedded Visual Editor to format the description.

2. When finished, click Save in the top right corner of the form to add a document; click Cancel to discard changes and close the form.

To modify properties of an already existing document:

1. Open the Course Home page and click the Documents icon () in the top course menu.
2. On the course home page select a check box next to the necessary document and click the Edit icon () in the bottom menu.
3. Modify document properties as described in the Creating and Uploading Documents topic.
4. Save changes.

To add a document from the File Library:

1. Open  the Course Home Page and click on the Documents icon () in the top course menu.

        2.  On the Course Home Page click on the Add a document from the library icon () in the bottom menu. The following window will open:

        4.  Fill out the form fields as described in the following table:

Field	Step
Place in	From the drop-down list select a folder where you want to save the document. Note: If you select Course Folder, the newly added document will be added to the root directory.
Publishing	Specify if you want to make a document available for Students: -Select Yes to publish the document; -Select No to unpublish the document.
Starting Date/Ending Date	If you want to make the document available only within a certain period, select check boxes and specify the starting and ending dates of the availability period in the Starting date and Ending date fields. You can use the day, month and year lists or set a required date with the help of the calendar icon (). Note: If you set only the Starting date, the document will become published only after the starting date; If you set only the Ending date, the document will be published only till the ending date.