Users&Group Management

The system allows you to work with users who are enrolled into your course. There are two modes for users management which can be toggled by the Administrator. One of them is Global and the other one is Local.

Global Mode 

This mode allows Teachers to add, delete users and teacher assistants, and edit users. Group management is available for the Administator only (the Administrator can create and define a group for a user).

To view the course users enter the necessary course and cllick on the Users&Groups Management icon () in the course menu.  

Fig. 'Course Users List'

Here all the course users are displayed. It's possible to use the Dispaly# filter to define the number of users to be shown on the page. If some users have a group then you can filter users according to groups. Now you can add, delete and edit a user or  manage teacher assistants.

The course Teacher can add or delete teacher assistants. 

To add a teacher assistant:

1. Enter the course and click the  Users&Groups Management icon () in the course menu. 
2. Click on the Teacher assistants icon () at the bottom of the Users' list. A list of assistants will be shown.

        3.    Click the Add a user button () at the bottom of the list. From the opened list select users you want to be assistants. If required use the Search option.

           

Fig. 'Teacher Assitant Adding'  

 

        4.    Click on the Save button () to add a user otherwise click Cancel ().

To detele an assistant:

 

1. Enter the course and click the  Users&Groups Management icon () in the course menu. 
2. Click on the Teacher assistants icon () at the bottom of the Users' list. A list of assistants will be shown.
3. Check the box corresponding to the user you want to delete and click on the Delete a user button () at the bottom.

Adding a New User

Teachers can add new users to courses. There are two ways to do it:

• A.You can select from the list of users registered on the web site, or
• B.You can upload a CSV file with the list of users (in this case users do not have to be registered on the web site: when the uploading is finished, users will be both registered on the web site and subscribed to your course). CSV file can be created while exporting users from JoomlaLMS courses or other LMS courses.

A.To add a user from the list of already registered people on the web site:

1.  Enter the course and click the  Users&Groups Management icon () in the course menu.
2. Click on the Add a user icon () at the bottom of the list. Then a list of users will be opened:

 

 Fig. 'Adding a User'

 

         3.   Find a user in the list or use the Search option and check the corresponding box.

         4.   Specify the Access period: Lifetime, Date_to_Date, X days access periods are available.

         5.   Enter some description if necessary.

         6.  Click on the Save button () to add a user otherwise click Cancel ().

B. To upload a CSV file with the list of new users:

 

1. Enter the course and click the  Users&Groups Management icon () in the course menu.
2. Click on the Add a user icon () at the bottom of the list. Then in the opened window find Import Users from CSV-file section:

 

Fig. 'Uploading User from a CSV file'

        5.   When finished, click Import () to upload the file; click Cancel () to discard changes and close the form.

Users from the uploaded file will be automatically registered on the web site and subscribed to your course.

Note: The CSV file should have the following structure to integrate JoomlaLMS:

• username,name,email,password
• Sam,Sam,sam.powter@gmail.com,userpassword
• Column password is not mandatory.

Editing A User

To edit a user do as described below:

1. Enter the course and click the  Users&Groups Management icon () in the course menu.
2. Click on the Edit a user icon () at the bottom of the list. The following  window will open:

        4.   Click on the Save button () to save changes otherwise click Cancel ().

1.  Enter the course and click the  Users&Groups Management icon () in the course menu.
2.  Select a user you want to delete by marking the check box corresponding the user name.
3.  Click the Delete a user icon () at the bottom of the list. The following window will open:

        4.    Follow the instructions on the page and click on Yes () to delete a user otherwise click Cancel ().

Local mode gives Teachers the possibility to manage both groups and users.

Groups Management 

To view the existing groups click on the Users&Groups Management icon () in the course menu.  

Each Student enrolled into your course or course Assistant belongs to a certain group. By default for each course the system creates two user groups: Teacher assistants and Users without group. When a new Student is enrolled into the course, s/he is added to the group called Users without group. Later on the Teacher can create new groups and move Students to the necessary one.

Use the icons at the bottom of the list to perform the following operations:

Icon	Name	Step
	Export UserGroup	Select a check box next to the necessary user group and click the Export UserGroup icon to export all users from the chosen group into a CSV file and open or save the file on your computer.
	New UserGroup	Click the New UserGroup icon to create a new user group.
	Delete UserGroup	Select check boxes next to user groups that you want to delete and click the Delete UserGroup icon.
	Edit UserGroup	Select a check box next to the user group that you want to modify and click the Edit UserGroup icon.
	Delete Users	Select a check box next to the group whose users you want to delete with the help of the CSV file and click the Delete Users icon.

To view or manage users belonging to a certain user group, click the name link of the necessary group in the list.

To create a new user group:

1. Enter the necessary course and click the Users & Group Management icon () in the top course menu. The system will display a list of available user groups.
2. Click the New UserGroup icon () at the bottom of the list. The following page will appear:

1. Fill out the form fields as described in the table below:

   Field	Step
   Enter name	Enter the name of the group.
   Description	Enter description or comment text if necessary. Use the embedded Visual Editor to format the description.
   Individual group forum	Select Yes if you want to enable an individual forum for the group.
   Individual group chat	Select Yes if you want to enable an individual chat for the group.

2. When finished, click Save () at the top of the form to add the group; click Cancel () to discard changes and close the form.

To modify properties of a user group:

1. Enter the necessary course and click the Users & Group Management icon () in the top course menu. The system will display a list of available user groups.
2. Select a check box next the user group that you want to modify and click the Edit UserGroup icon () at the bottom of the list.
3. Modify group properties as described in the Creating User Groups topic.
4. Save changes.

The Teacher can delete user groups that s/he creates. User groups that were added by the system (that is Teacher assistants and Users without group) cannot be deleted.

To delete a user group:

1. Enter the necessary course and click the Users & Group Management icon () in the top course menu. The system will display a list of available user groups.
2. Select a check box (or several check boxes) next the user group that you want to delete and click the Delete UserGroup icon () at the bottom of the list.
3. If a user group does not contain any belonging users, it will be deleted from the system. If a user group contains users, the system will delete the group and will propose you to delete users belonging to this group:

1. Select check boxes next to those users whom you want to delete from the course (their course statistics and results will be removed, although they will still have access to the site). Click Yes () to remove selected users from the course. Click Cancel () to navigate away from the page.

Exporting User Groups

If you want to export user groups to a local computer select a group from the list by marking a corresponding check box. Then click on the Export UserGroup button () at ther bottom of the groups list. You will be proposed to open the file or to save it to a disk. Save it to a disk.

This option can be used for deleting users too, in order that lateryou could add them to other courses if required.  

The Teacher can add users (course Assistants or Students) to their course. Assistants management is the same as for the Global mode. 

The system allows you to modify users’ details or delete (unsubscribe) them from the course. 

To work with the list of course users:

1. Enter the necessary course and click the Users & Group Management icon () in the top course menu. The system will display a list of available user groups.
2. Choose the required user group from the list and click its name link. A list of users belonging to the chosen group will appear:

Use the icons at the bottom of the list to perform the following operations:

Icon	Name	Step
	Add User	Click the Add User icon to add a new user.
	Delete User	Select check boxes next to the users whom you want to remove from the course and click the Delete User icon. Confirm your intention by clicking Yes. Deleted users will be unsubscribed from your course (although they will still have access to the web site).
	Edit User	Select a check box next to a user whose details you want to modify and click the Edit User icon.

Click Back () at the top of the users list to display course user groups.

The same two ways for adding users for the course are user in the Local mode:

• A.You can select from the list of users registered on the web site, or
• B.You can upload a CSV file with the list of users (in this case users do not have to be registered on the web site: when the uploading is finished, users will be both registered on the web site and subscribed to your course). (See Adding a New User topic in the Global mode section.)

Deleting users is carried out using the same as in the Global mode method too. (See Deleting a User topic in the Global mode section.)

When editing users in the Local mode one more option is added. It's possible to move students from the Users without group list to any group created by the course Teacher. (See Editing a User topic in the Global mode section.)