Users Management

The Admin area is intended for customizing and modifying general and layout settings of the main LMS areas: Teacher, Student and CEO. The Administrator of the course can perform operations on users management, course management, general appearance configuration, subscriptions and payment management, as well as to work with backup copies.

The administrative area of the system allows you to perform user management at all levels: from administering course users to managing Teachers, Assistants or Super Users. This section of the User Guide describes how to work with users through the administrative area.

CSV operations are intended for work with users subscribed to various courses. Subscribing or unsubscribing users to or from courses may require a lot of time and effort. For convenience the system allows you to perform the following batch operations with the help of CSV files:

• CSV Import: allows importing a list of users from a CSV file;
• CSV Export: allows exporting the list of users into a CSV file;
• CSV Delete: allows unsubscribing and deleting users with the help of a CSV File.

By importing Students from a CSV file you may accomplish two tasks at the same time: (1) register users in the system and (2) subscribe them to the required course. To import users from a CSV file:

1. In the left menu go to Users Management > CSV operations > CSV Import.

2. In the displayed form specify the necessary options:

   • Select a course to which users from the file should be subscribed;
   • Select a user group to which users will belong;
   • Click Browse and specify the location of a CSV file on your computer.
3. Click the Import icon () in the top right corner of the form. Imported data will be shown as a CSV import log. Next to each imported entry find comment text:

4. When finished, click Back () to navigate back to the CSV Import form.

To export users to a CSV file:

1. In the left menu go to Users Management > CSV operations > CSV Export.

2. In the displayed form specify the necessary options:

   • Select a course whose users should be exported;
   • Select groups whose users should be exported (hold CTRL for multiple selection);
   • Choose the necessary option: Export from selected groups to export users from the course and groups you selected; Export all Joomla users to export all users who are currently registered in the system.
3. Click the Export icon () in the top right corner of the form.
4. Open or save the CSV file with the list of exported users on your computer.

With the help of the CSV Delete option you have an ability to unsubscribe users from one particular course, unsubscribe users from all courses at once or delete users from the system. To perform any of these operations:

1. In the left menu go to sers Management > CSV operations > CSV Delete.

2. In the displayed form specify the necessary options:

   • Click Browse and specify the location of a CSV file on your computer;
   • To unsubscribe users from particular courses, select the Delete from selected courses radio button and select the required courses in the list on the right (hold CTRL for multiple selection);
   • To unsubscribe users from all courses at the same time, select the Delete from all courses radio button;
   • To delete (unregister) users from the system, select the Entire user delete (at one time from LMS and Joomla) check box.
3. Click the Delete icon () in the top right corner of the form. The system will analyze the CSV file and display a list of users that will be deleted:

1. Select check boxes next to the users whom you want to delete and click Delete () at the top of the list to confirm your intention; click Cancel () to discard the operation.

The administrative area gives you a possibility to manage user groups and users belonging to various courses. To work with the list of user groups:

1. In the menu on the left go to Users Management > Groups (classes) management.
2. From the Filter list select the necessary course.

A group of icons in the top right corner allows you to perform the following operations:

Icon	Name	Description
	Delete	Select check boxes next to the groups that you want to delete and click the Delete icon. Confirm your intention by clicking OK in the dialog box.
	Edit	Select a check box next to the group that you want to modify and click the Edit icon.
	New	Click the New icon to add a new user group.

To work with the list of users belonging to a certain group, click a group name link.

For each course the system automatically creates two user groups: Teacher assistants and Users without groups. However for better organization it is possible to add as many user groups as needed:

1. In the left menu go to Users Management > Groups (classes) management.
2. From the Filter list select the necessary course.
3. Click the New icon () in the top right corner. The following form will be displayed:

4. Fill out the following form fields:

   • From the Select course list choose a course to which the group will belong;
   • In the Group Name field enter the name of the group;
   • In the Group description field enter any comment or description text. Use the embedded Visual Editor to format the text.
5. When finished, click Save () or Apply () in the top right corner to add the new group; click Cancel () to discard changes.

To modify properties of a user group that was created earlier:

1. In the left menu go to Users Management > Groups (classes) management.
2. From the Filter list select the necessary course.
3. Select a check box next to the group that you want to modify and click the Edit icon () in the top right corner.
4. Modify group properties as described in the Creating User Groups (Classes) topic.
5. Save changes.

The administrative section allows you to manage users belonging to various groups: you can add (subscribe) Students to various courses, add or delete Teacher Assistants or CEO/ Parents.

To work with the list of users, click Users Management in the left menu and select one of the following sections:

• View assistants, to display the list of Teacher Assistants.
• View students, to display the list of Students.
• Parents/ CEO, to display the list of Parent/ CEO users.
• Users management, to display the list of Teachers and Super Users.

To add Students:

1. In the left menu go to Users Management > View Students (or go to Users Management > Groups (classes) management, select the required course and click the necessary group link). The system will display a list of Students.
2. Click the New icon () in the top right corner of the page. The following form will appear:

3. Fill out the form fields as described in the table below:

   Field	Step
   Select course	Select a course to which the Student will be subscribed
   Select group	Select a group to which the Student will belong
   Starting date/Ending date	If you want to limit Student's access to the course by a certain period, select check boxes and specify the start and ending dates of the period in the Start date and Ending date fields. You can enter the date manually or set the required date with the help of the Note: If you set only the Start date, the Student will have access to the course only after the start date; If you set only the Ending date, the Student will have access to the course only till the ending date.
   Select username, or name, or e-mail	Select Student's username, name or e-mail address from one of the lists. Note that you can select only from the list of users registered on the web site.

4. When finished, click Save () in the top right corner of the page to add the Student; click Cancel () to discard changes and close the form.
5. Use the Back icon () to navigate away from the list of Students.

Teacher Assistants are users who have the same rights as Teachers (the only difference is that Assistants cannot create, import or delete courses). The administrative area allows you to add or delete Assistants for any of the existing courses.

To add an Assistant:

1. In the left menu go to Users Management > View assistants. The list of assistants will be displayed.
2. Click the New icon () in the top right corner of the page. The following form will appear:

3. From the Select course list select a course to which the Assistant will belong.
4. Select Assistant’s username, name or e-mail address from one of the lists below. Note that you can select only from the list of users registered on the web site.
5. When finished, click Save () in the top right corner of the page to add the Assistant; click Cancel () to discard changes and close the form.

To delete an Assistant:

1. In the left menu go to Users Management > View assistants. The list of assistants will be displayed.
2. Select a radio button next to the Assistant that you want to remove and click the Remove icon () in the top right corner. Confirm your intention by clicking OK in the displayed dialog box.

Each Student subscribed to a course may have a Parent/ CEO user associated with him/ her. Through the administrative area you can add, modify or delete Parent/ CEO users.

To add a Parent/ CEO user:

1. In the left menu go to Users Management > Parents/ CEO. The list of Parent/ CEO users will be displayed.
2. Click the New icon () in the top right corner of the page. The following form will appear:

3. In the Parent Details section select a username, name or e-mail of the user who will be considered a Parent/ CEO.
4. In the Learner username section select a username, name or e-mail of the Student with whom the newly added Parent/ CEO will be associated. If one and the same Parent/ CEO user should be associated with several Students, click the Add button and repeat the steps to create a list of Students for the Parent/ CEO user. Use the icon to delete Students from the list.
5. When finished, click Save () in the top right corner of the page to add the Parent/ CEO user; click Cancel () to discard changes and close the form.

To modify a Parent/ CEO user:

1. In the left menu go to Users Management > Parents/ CEO. The list of Parent/ CEO users will be displayed.
2. Select a check box next to the Parent/ CEO user that you want to modify and click the Edit icon () in the top right corner.
3. Modify user’s properties.
4. Save changes.

To delete a Parent/ CEO user:

1. In the left menu go to Users Management > Parents/ CEO. The list of Parent/ CEO users will be displayed.
2. Select check boxes next to the Parent/ CEO users that you want to delete. Click the Remove icon () in the top right corner. Confirm your intention by clicking OK in the displayed dialog box.

The administrative area allows you to select Teachers or Super Users from users registered in the system. Super Users have access to all courses and can manage any course on behalf of a Teacher.

To add a Teacher or Super User:

1. In the left menu go to Users Management > Users Management > New user. The list of Teachers and Super Users will be displayed.
2. Click the New icon () in the top right corner of the page. The following form will appear:

3. From the Select user list select the necessary user.
4. From the Select usertype list select the necessary role – Teacher or Super User.
5. When finished, click Save () or Apply () in the top right corner to assign the selected role; click Cancel () to discard changes.

To modify user’s role:

1. In the left menu go to Users Management > Users Management. The list of Teachers and Super Users will be displayed.
2. Select a check box next to the user whose role you want to modify and click the Edit icon () in the top right corner.
3. Modify user’s role to Teacher or Super User.
4. Save changes.

To delete a Teacher or Super User:

1. In the left menu go to Users Management > Users Management. The list of Teachers and Super Users will be displayed.
2. Select check boxes next to the users that you want to delete. Click the Delete icon () in the top right corner. Confirm your intention by clicking OK in the displayed dialog box.

With the help of the administrative section of the system you can track what certificates were printed by course Students.

To view the list of printed certificates, in the left menu go to Users Management > Certificates. The list of printed certificates will be represented in the form of a table: each table row contains information on a certain certificate: